Lesson

There are many changes you can perform to your text. You can insert new information, delete old information, cut, copy, and paste text, or correct mistakes you just performed using the Undo feature.
In this lesson you will learn to edit your text.

Content
You first have to place the flashing I-beam cursor at the location where you want to make the change. The flashing I-beam cursor is exactly what the name implies: An I-beam that flashes at a certain location of your text, indicating the point where the change will take place. Thus, every time you want to perform a change in your text, the first thing you have to do is placing the cursor at the appropriate location.
There are two ways you can move the cursor: You can either use the mouse to point and click at a certain location, or the arrow keys to move the flashing cursor up, down, right, and left.

Highlight the text you want to duplicate.
Choose Copy from the Edit menu. Word duplicates the highlighted text into its Clipboard.
Place the cursor where you want text to be duplicated.
Choose Paste from the Edit menu.

While you view your document you may decide you either want to add some information, or that some information is redundant and should be deleted or certain information should be moved/copied to other sections of the document. Word enables you to perform all these operations.

Highlight the text you want to move.
Choose Cut from the Edit menu. Word moves the highlighted text into its Clipboard (memory).
Insert cursor at new location.
Choose Paste from the Edit menu.

Word relocates the highlighted text back into your document.
You can also use this method to move text from one document into another. Once information is in the Clipboard, simply open another document or application and Paste the text within it.

If you need to find a particular word or piece of text, you can use the Find command. If you want to search the entire document, simply execute the Find command. If you want to limit your search to a selected area, highlight that area and then execute the Find command.
After you have found the word or piece of text you are searching for, you can replace it with new text by executing the Replace command.

Type the following:
Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School.
Highlight: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School."
Choose Edit > Find from the menu.
Type east in the Find What field.
Click Find Next.
Note that the "East" in Easton is highlighted.
Click Find Next.
Note that "east" is highlighted.
Click Find Next.
Note that the "East" in Eastern is highlighted.
Click Find Next. The following message should appear: "Word has finished searching the selection. Do you want to search the remainder of the document?"
Click No.
Click Cancel.

Highlight: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School."
Press Ctrl-f.
Follow steps 5 through 10 in the preceding section.

Highlight "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School."
Choose Edit > Replace from the menu.
Type "east" in the Find What box.
Click Find Next. Do not replace the "East" in "Easton."
Click Find Next.
In the Replace With box, type west.
Click Replace. Word replaces east with west.
The "East" in Eastern is highlighted.
Click Replace. Eastern becomes Western.
The following message will appear: "Word has finished searching the selection. Do you want to search the remainder of the document?"
Click No.
Click Close.
Your text should now read,
"Monica is from Easton. She lives on the west side of town. Her daughter attends Western High School."

Highlight "Monica is from Easton. She lives on the west side of town. Her daughter attends Western High School."
Press Ctrl-h.
Follow steps 4 through 13 in the preceding section, but type East in the Replace With box.

When you fill a page with text or graphics, Microsoft Word inserts an automatic page break. The point at which one page ends and another begins. Microsoft Word inserts an automatic (soft) page break for you, or you can force a page break at a specific location be inserting a manual (hard) page break.

To force a page break at a specific location, you can insert a manual page break.
Example of a document with manual and automatic page breaks

Automatic page break

Manual page break

For example, you can force a page break to ensure that a chapter title always starts on a new page.
If you work on documents of more than several pages in length, and you insert manual page breaks, you might have to frequently rebreak pages as you edit the document. Instead, you might want to set pagination options to control where Word positions automatic page breaks. For example, you can prevent a page break from occurring within a paragraph or within a table row. Or ensure that a page break doesn’t fall between two paragraphs, such as a heading and the following paragraph.

Add a page
When you fill a page with text or graphics, Microsoft Word inserts an automatic page break (page break: The point at which one page ends and another begins. Microsoft Word inserts an "automatic" (or soft) page break for you, or you can force a page break at a specific location by inserting a "manual" (or hard) page break and starts a new page. You can force a page break at a specific location by inserting a manual page break. You can also specify that a page break always occurs before a particular paragraph. This is
useful, for example, when you want a heading to appear at the top of a new page.
Add a manual page break

Place the cursor where you want to start a new page.
On the Insert menu, click Break.
Click Page break.
Note To select a manual page break, switch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.) On the View menu, click Normal.

Click the paragraph that you want to follow the page break.
On the Format menu, click Paragraph, and then click the Line and Page Breaks tab.
Select the Page break before check box.

You can delete a blank page in a Word document by deleting the page break (page break: The point at which one page ends and another begins. Microsoft Word inserts an "automatic" (or soft) page break for you, or you can force a page break at a specific location by inserting a "manual" (or hard) page break) at the end of the page. You can also combine two pages by deleting the page break between them.
Make sure you're in normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.) (on the View menu, click Normal). If nonprinting characters, such as paragraph markers (¶), are not visible, click Show/Hide

on the Standard toolbar, and then do one of the following:
To delete a page manually, select the page break at the end of the page, and then press DELETE.
To delete a blank page at the end of the document, select the page break or any paragraph markers (¶) at the end of the document, and then press DELETE.
To delete a page break placed before a specific paragraph, click the paragraph, and then on the Format menu, click Paragraph, click the Line and Page Breaks tab, and then clear the Page break before check box.

You can add page numbers and other information, such as the date or time, to a document's header or footer.
A header, which can consist of text or graphics, appears at the top of every page in a section.
A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names at the top or bottom of the page. Information stored in headers and footers appears dimmed and cannot be modified at the same time as the body of the document.
To work in the header and footer areas, click Header and Footer on the View menu, which opens the Header and Footer toolbar. Microsoft Word automatically places the insertion point in the header. To work in the footer, click Switch Between Header and Footer

on the Header and Footer toolbar.

On the View menu, click Header and Footer.
On the Header and Footer toolbar, do one of the following:

To add basic page numbers, click Insert Page Number .
To add Page X of Y page numbers, click Insert AutoText, and then click Page X of Y in the list.

Note   The page number is automatically inserted and aligned on the left margin of the header or footer. To move the page number to the center or to the right margin,
            1.         click in front of the page number, and then press the TAB key.
2.         click Close on the Header and Footer toolbar to return to the body of your document.

on the View menu, click Header and Footer.
If you positioned the page numbers at the bottom of the page, click Switch Between Header and Footer on the Header and Footer toolbar. The tool bar is a bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
Select a page number.

If you inserted page numbers by using the Page Numbers command on the Insert menu, make sure to select the page number inside its frame. A Frame is a container that you can resize and position anywhere on the page. To position text or graphics that contain comments, footnotes, endnotes, or certain fields, you must use a frame instead of a text box.

How?
Click the page number.

A cross-hatched frame border appears around the page number.
eg.
To Select the page number inside the cross-hatched frame border.

On the View menu, click Header and Footer.
If you positioned the page numbers at the bottom of the page, click Switch Between Header and Footer

on the Header and Footer toolbar. It’s a bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.

Select a page number.
If you inserted page numbers by using the Page Numbers command on the Insert menu, make sure to select the frame. This is a container that you can resize and position anywhere on the page. To position text or graphics that contain comments, footnotes, endnotes, or certain fields, you must use a frame instead of a text box.

How?
Click the page number to make its frame appear.

Move the pointer over the frame's border until the pointer becomes a four-headed arrow, and then click to see the frame's sizing handles (sizing handle: One of the small circles or squares that appears at the corners and sides of a selected object. You drag these handles to change the size of the object.).
Eg.

If the handles are not visible, you might have clicked the contents of the frame, not the frame itself.
Press DELETE.
Notes
Microsoft Word automatically removes the page numbers throughout the document.

To remove page numbers for part of a document, divide the document into sections. A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.) and break the connection between them.
If you created different first-page or odd and even headers or footers, make sure to remove the page numbers from each different header or footer.

Format a paragraph by placing the cursor within the paragraph and selecting Format|Paragraph from the menu bar.
[paragraph dialog box]

Moving (Cutting) Text

Highlight the text that will be moved and select Edit|Cut from the menu bar, click the Cut button on the standard tool bar, or press CTRL+X at once. This will move the text to a clipboard.
To move a small amount of text a short distance, the drag-and-drop method may be quicker. Highlight the text you want to move, click the selection with the mouse, drag the selection to the new location, and release the mouse button.
Copying Text

To copy text, choose Edit|Copy, click the Copy button on the standard toolbar, or press CTRL+C to copy the text to the clipboard.
Paste Text

To paste cut or copied text, move the cursor to the location you want to move the text to and select Edit|Paste from the menu bar, click the Paste button on the standard toolbar, or press CTRL+V.
The Clipboard
The last 12 elements that were cut or copied are placed onto Word's clipboard. You can view the elements on the clipboard by selecting View|Toolbars|Clipboard from the menu bar.
[Clipboard]

Place the mouse arrow over each element in the clipboard to view the contents of each item and click on an element to add its contents to the document. Click Paste All to add all of the items to the document at once. Click the Clear Clipboard button (the icon with an "X" over the clipboard image) to clear the contents of the clipboard.
Columns

To quickly place text in a column format, click the Columns button on the standard toolbar and select the number of columns by dragging the mouse over the diagram.
[Columns]

For more column options, select Format|Columns from the menu bar. The Columns dialog box allows you to choose the properties of the columns. Select the number and width of the columns from the dialog box.
[Columns dialog box]

Drop Caps
A drop cap is a large letter that begins a paragraph and drops through several lines of text as shown below.
[Drop cap dialog box]

Add a drop cap to a paragraph by following these steps:

Place the cursor within the paragraph whose first letter will be dropped.
Select Format|Drop Cap from the menu bar.
The Drop Cap dialog box allows you to select the position of the drop cap, the font, the number of lines to drop, and the distance from the body text.
Click OK when all selections have been made.
To modify a drop cap, select Format|Drop Cap again to change the attributes, or click on the letter and use the handles to move and resize the letter.